Skill Checklists
Certified Tumor Registrar
Name
Email
LAST 4 OF SSN
This checklist was electronically signed on (Today’s date)
Instructions: This checklist is meant to serve as a general guideline for our client facilities as to the level of your skills within your nursing specialty. Please use the scale below to describe your experience/expertise in each area listed below.
Proficiency Scale:
1 = No Experience
2 = Need Training
3 = Able to perform with supervision
4 = Able to perform independently
Review pathology reports
Use hospital discharge data, radiology reports, and oncology clinic records
Cross-check with cancer disease indices for any missed cases
SEER Guidelines
Monitor and document the source of case finding
ICD-O-3 coding
Ensure proper use of tumor nomenclature consistent with SEER and other national standards
Primary tumor site and histology
Tumor behavior, grade, and laterality (if applicable)
AJCC TNM staging and other relevant stage at diagnosis
Genomic or molecular markers
Verify abstracted cases against SEER Summary Staging Manual or any other mandated state or national guidelines
Used CNExT cancer registry software
Ensure accuracy of CNExT database fields
Regularly update CNExT with case revisions or corrections based on follow-up information or audit findings
Backup data regularly and ensure data security protocols are followed
Leverage CNExT for generating reports for hospital committees and Tumor Board
Prepare and submit quarterly/annual reports to SEER in compliance with Federal Surveillance, Epidemiology, and End Results (SEER) program guidelines
Ensure SEER-approved software is used for submissions and that all necessary updates are applied to the software
Monitor submission timelines and review SEER feedback for data quality improvement
SEER-specific training or updates to stay compliant with federal guidelines
Perform routine quality assurance
Cross-check CNExT and other registry data
Participate in state and national audit programs
Use SEER*Stat for statistical analysis of registry data
Performed with/as Oncology Data Specialist to maintain the accuracy and reliability of the database
Prepare case summaries for Tumor Board presentation, ensuring all essential information (diagnosis, treatment plans, staging) is up-to-date
Record recommendations and decisions made during tumor board meetings in CNExT
Ensure follow-up on actions decided by the tumor board, such as changes in treatment plans or further diagnostic workup
Maintain regular patient follow-up schedules
Capture recurrences, metastasis, and any secondary malignancies
Use CNExT to track patient status (alive, deceased, lost to follow-up) and ensure timely updates in the registry
Work with oncology nurses, physicians, and other departments to track patient outcomes
Participate in NAACCR (North American Association of Central Cancer Registries) and CoC (Commission on Cancer) compliance activities
Submit reports to state cancer registries as per state-specific deadlines and regulations
Prepare accreditation documentation for hospitals or facilities seeking CoC accreditation
Track and report on cancer care quality metrics, including survival rates and treatment adherence
Complete continuing education (CE) requirements to maintain CTR certification
Attend conferences, webinars, and workshops related to SEER updates, tumor registry management, and oncology data collection
Stay informed about changes in tumor nomenclature, staging systems, and cancer treatments
Collaborate closely with Oncology Data Specialists to ensure the smooth flow of data and accurate reporting
Participate in team meetings to discuss data trends, case complexities, or updates in oncology care
Assist Oncology Data Specialists with data queries or clarification on specific cancer cases
I hereby certify that ALL information I have provided on this skills checklist and all other documentation is true and accurate. I understand and acknowledge that any misrepresentation or omission may result in disqualification from employment and/or immediate termination.
